|
Format Requirements for Annual and Final Reports
a. Annual reports must provide a complete summary of the
research accomplishments to date with respect to the
approved Statement of Work. Journal articles can be
substituted for detailed descriptions of specific aspects of
the research, but the original articles must be
attached to the report as an appendix and appropriately
referenced in the text. The importance of the report to
decisions relating to continued support of the research can
not be over-emphasized. A report shall be submitted within
30 calendar days of the anniversary date of the award and
yearly thereafter. A final report will be submitted upon
completion of the research (see para b below for additional
requirements for a final report).
b. A final report summarizing work conducted over the entire
research period, citing data in annual reports and appended
publications shall be submitted at the end of the award
performance period. Journal publications can be
substituted for detailed descriptions of specific aspects of
the research, but an original copy of each publication
must be attached as an appendix and appropriately
referenced in the text.
All final reports must include a bibliography of all
publications and meeting abstracts and a list of personnel
(not salaries) receiving pay from the research effort.
c. There is no page limitation for the reports; each report
shall be of sufficient length to provide a thorough
description of the accomplishments with respect to the
approved Statement of Work. The preferred method to submit
the report is electronically (PDF or PC Word file only) to
AFPMB-WEBMASTER@OSD.MIL Attention RLO. Problems
accessing this site should be brought to the attention of
the AFPMB Webmaster at (301) 295-6316. Alternative method to
submit the report would be to send via (UPS, FEDEX or DHL
not US Mail) a hard copy to:
Research Liaison Officer
AFPMB, WRAMC Forest Glen Annex
BLDG 172, Forney Road
Silver Spring, Maryland 20910-1230
d. All reports shall have the following elements in
this order: front cover, Standard Form (SF 298), table of
contents, introduction, body, key research accomplishments,
reportable outcomes, conclusions, references, and
appendices. Pages shall be consecutively numbered throughout
the report. DO NOT RENUMBER PAGES IN THE APPENDICES BUT
DO INCLUDE THE APPENDICES IN THE PAGE COUNT IN BLOCK 18 ON
THE SF 298. Mark all pages of the report which contain
proprietary or unpublished data that should be protected.
DO NOT USE THE WORD "CONFIDENTIAL" WHEN MARKING DOCUMENTS.
FRONT COVER: Here is a
sample front cover in Word format. The Accession
Document (AD) Number should remain blank.
STANDARD FORM 298: Here is a blank
SF 298 in Word Format and a blank
SF 298 in PDF Format. The abstract in Block 14 must
state the purpose, scope, major findings and be an
up-to-date report of the progress in terms of results
and significance. Subject terms are keywords that may have
been previously assigned to the proposal abstract or are
keywords that may be significant to the research. The number
of pages shall include all pages that have printed data
(including the front cover, SF 298, table of contents, and
all appendices). Please count pages carefully to ensure
legibility and that there are no missing pages as this
delays processing of reports. Page numbers should be
typed: please do not hand number pages.
TABLE OF CONTENTS: Here is a
sample table of contents in Word template format.
The text of the report must include all sections addressed
in the table of contents to include:
INTRODUCTION: Narrative that briefly (one paragraph)
describes the subject, purpose and scope of the research.
BODY: This section of the report shall describe the
research accomplishments associated with each task outlined
in the approved Statement of Work. Data presentation shall
be comprehensive in providing a complete record of the
research findings for the period of the report. Provide
data explaining the relationship of the most recent findings
with that of previously reported findings. Appended
publications and/or presentations may be substituted for
detailed descriptions of methodology but must be referenced
in the body of the report. If applicable, for each task
outlined in the Statement of Work, reference appended
publications and/or presentations for details of result
findings and tables and/or figures. The report shall
include negative as well as positive findings. Include
problems in accomplishing any of the tasks. Statistical
tests of significance shall be applied to all data whenever
possible. Figures and graphs referenced in the text may be
embedded in the text or appended. Figures and graphs can
also be referenced in the text and appended to a
publication. Recommended changes or future work to better
address the research topic may also be included, although
changes to the original Statement of Work must be approved
by the Army Contracting Officer Representative. This
approval must be obtained prior to initiating any change to
the original Statement of Work.
KEY RESEARCH ACCOMPLISHMENTS: Bulleted list of key research
accomplishments emanating from this research.
REPORTABLE OUTCOMES: Provide a list of reportable outcomes
that have resulted from this research to include:
|
|
manuscripts, abstracts, presentations; patents and
licenses applied for and/or issued; degrees obtained
that are supported by this award; development of
cell lines, tissue or serum repositories; infomatics
such as databases and animal models, etc.; funding
applied for based on work supported by this award;
employment or research opportunities applied for
and/or received based on experience/training
supported by this award. |
CONCLUSION: Summarize the results to include the
importance and/or implications of the completed research and
when necessary, recommend changes on future work to better
address the problem. A "so what section" which evaluates
the knowledge as a scientific or medical product shall also
be included in the conclusion of the report.
REFERENCES: List all references pertinent to the report
using a standard journal format (i.e. format used in
Science, etc.).
APPENDICES: Attach all appendices that contain information
that supplements, clarifies or supports the text. Examples
include original copies of journal articles, reprints of
manuscripts and abstracts, a curriculum vitae, patent
applications, study questionnaires, and surveys, etc.
SUPPORTING DATA: All figures and/or tables shall include
legends and be clearly marked with figure/table numbers. |
